Andrew Breese

Musings of a professional geek

Tag Archives: sync

Sync Calendars between Lotus Notes, Outlook, and Google

For a while now I’ve been trying to sync my various work calendars, which run on three separate disconnected platforms: Lotus Notes (my current site), Outlook365 (my office), and Google (personal and phone). After trying an open source solution InGoogleCalSync which did half of what I wanted, I found a paid service called AweSync which is darn good – and worth talking about.

Essentially AweSync allows the calendar entries to be sync’ed both ways between Google’s calendar and Lotus Notes. It also syncs tasks and contacts, but I’ve not turned on that feature. The app is clever enough to understand that I have multiple Google calendars, and manage changes between them. The open source app was limited to one-way push, and events could not be edited in both places reliably, but AweSync handles this.

The Outlook calendar sync comes from the boilerplate MS Exchange config on the iPhone which supports contacts, tasks, events, etc. This means that events from my company are two-way sync’ed between Outlook and Google in one calendar, and events from my work site are sync’ed from  Lotus Notes to Google in another, and my third Google calendar is for personal information. I can see all these three sub-calendars now in Lotus notes, can tell by colour which is which, and also see an exact match on my mobile phone. Just like it should be when we try to have a central place to manage meetings and appointments – this small app and the darn large behemoth called Google have provided what I needed.

Awesync was a mongrel to setup due to the locked down permissions on my site computer, which essentially needed to be opened up so that it could run properly. The Support team from Awesync were wonderful, and it was their diligence in assisting me that really helped me decide to purchase it (USD$20).

So I still absolutely loathe Lotus Notes as an email and calendar application, but at least I can now manage my appointments properly.

How to almost sync with BitCasa mirrors

BitCasa is a free cloud backup tool, which has a basic mirroring function for files that you want to be automatically backed up into the cloud instead of scheduling a backup. I was looking for a replacement for SugarSync’s folder synchronisation feature, and BitCasa’s functions are close but not really there yet. It seems that they have a beta app which is based upon bittorrent, but again not for a live sync.

Aside – the BitCasa cloud solution is pretty neat. I’m impressed by what they offer and their price point. The paradigm that it uses is not an attached storage volume really, but more like an external drive which happens to be on a remote server. That drive is almost read-only to your machine, and certainly read only from any other machine that tries to access the files. It is cloud backup, not a sync service.

This is the scenario:

Initial setup was a folder on my laptop and desktop were set to always be kept in sync. This meant that files were always kept in reasonable sync, and I didn’t have to worry about manual copying or a scheduled copy which I might forget.

Now what I have is a folder on each location which are both copied up into BitCasa’s servers (yes, up into that fluffy white cloud of absolute trust). The difference is that each machine is used for slightly different things, so that what I do on the laptop generally isn’t used on the desktop. The sync is for emergencies, so it might work.

The trouble is that each machine uploads the selected mirrored folder into a separate space in that cloud, and the two areas are never sync’ed together. I’d love them to, but for the purposes of having my files backed up somewhere, this is enough.

When it comes to wanting to use one of the files which is on the other machine’s backup it needs to be copied back down to the new machine and stored. Just like an offsite solution, you don’t go editing the back-up tape. Now that I get the mindset, I don’t mind so much. If something exceptional happens in the file-sync space I’ll probably post it here, but till then BitCasa will get a bit of playing around.

Happy backups.

SugarSync Quick Review

After trialling SugarSync upon the recommendation of a tech-friend, I was impressed enough to do a quick review.

The SugarSync app is an online file storage, file sharing, and file sync service. Ideal for when you have a set of files that are constantly updated, which you want to use “offline”, but wish them to be kept safe somewhere and also always updated to each other.

Essentially this is the best app for file sharing and sync that I have used. It is as reliable as DropBox, has a better app and web interface, better integration for PCs which have troublesome firewall and port rules (such as work machines), and has versions for iphones and pretty much any OS, and a web interface as a reliable fallback.

The free version has a file limit of 250mb, and then fee based expansions of the maximum data that can be kept in sync. As a basic use, the free limit is more than enough for a basic set of documents.

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